Setting Up Your POP or IMAP Email Address in Microsoft Outlook

This tutorial shows you how to set up Microsoft Outlook 2003® to work with your e-mail account. This tutorial focuses on setting up Microsoft Outlook 2003, but these settings are similar in other versions of Microsoft Outlook. You can set up previous versions of Microsoft Outlook by using the settings in this tutorial.

To Set Up Your E-mail Account in Microsoft Outlook

  1. In Microsoft Outlook, from the E-mail Accounts menu, select Tools.

  2. On the E-mail Accounts wizard window, select Add a new e-mail account, and then click Next.

  3. For your server type, select POP3 or IMAP. Imap is more popular but both work.

  4. On the Internet E-mail Settings (POP3/IMAP) window, enter your information as follows:

  5. Your Name
    Your first and last name.
    E-mail Address
    Your email address.
    User Name
    Your email address, again.
    Your email account password.
    Incoming mail server (POP3)
    Outgoing mail server (SMTP)

    Click More Settings.

    NOTE: "" is an SMTP relay server. it has a username and password required for sending to prevent unauthorized people from sending anything.

  6. On the Internet E-mail Settings window, go to the Outgoing Server tab.

  7. Select My outgoing server (SMTP) requires authentication.

  8. For the outgoing server, select Log on using and enter the user name and password s shown below.

  9. Go to the Advanced tab, and then change the Outgoing server (SMTP) port to 10025.

  10. Click OK.

  11. Click Next.

  12. Click Finish.

  13. Test by sending yourself an email. You should get your email pretty much right away.

The most frequent problems are caused by: wrong password, confusing passwords between sending and receiving, forgetting the port number for sending, or turning on encryption when the server does not expect it.

Good luck!

Give us a call if you have trouble and we will be happy to help.